Job Description

ROLE

We are looking for an experienced Witness Coordinator to support the U.S. Attorney’s Office (USAO), District of Alaska (DAK). Your scope of work includes providing comprehensive management assistance to fact witnesses, coordinating their travel arrangements, and addressing their inquiries regarding court appearances and reimbursements.

This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.

Apply today!

RESPONSIBILITIES

• Provide fact witness management assistance prior to, during, and after trial
• Work directly with fact witnesses
• Provide assistance and support to ensure appearance for court, pre-trial conferences and grand jury
• Receive visitors, field phone calls, questions, and other inquiries from fact witnesses
• Provide information pertaining to court, pre-trial conferences, grandy jury, expense reimbursement, etc.
• Obtain pertinent information for files and documents necessary to arrange witness travel and reimbursements
• Initiate contact/notify fact witnesses concerning travel arrangements
• Inform fact witnesses of appearance date/time
• Determine any special circumstances or needs of the fact witness
• Use judgment to determine when AUSA should be notified of special circumstances or needs of fact witnesses
• Confer with AUSA concerning fact witness appearance
• Discuss special circumstances regarding witnesses (e.g., special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
• Complete and submit proper documentation for special authorizations
• Obtain prior approval before proceeding with travel arrangements
• Ensure all travel documents have been provided to the witness prior to their appearance
• Provide the appearance date and time to the witness
• Make necessary arrangements for fact witness travel according to DOJ and USAO policies and procedures
• Arrange lodging for the fact witness according to Department of Justice and USAO policies and procedures
• Meet with fact witnesses upon arrival to designated hearing or pre-trial conference
• Offer and perform courtroom orientation
• Accompany witness to court
• Ensure a safe waiting area is available
• Collect necessary documentation and signatures for fact witness reimbursement documents
• Prepare documentation for fact witness reimbursement (e.g., witness vouchers and other required documentation)
• Submit documentation for fact witness reimbursement
• Furnish requested information concerning pending and completed fact witness vouchers
• Gather required documentation for fact witness reimbursement
• Reconcile Government Travel Accounts
• Obtain information from external stakeholders
• Conduct legal research and comply with policies and federal guidelines
• Coordinate with stakeholders (i.e., Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.)
• Complete variable aspects of recurring documents in conformance with the rules governing their style and format
• Compose original letters that do not require legal interpretations
• Perform general office procedures pertaining to fact witness management
• Establish and maintain a variety of fact witness files, documents, and databases
• Assemble documents and other information for fact witness file material
• Establish and maintain a calendar and/or database of active and pending fact witness appearances if requested
• Track hearings, trial dates, grand jury, and scheduling conferences
• Perform other administrative and logistical fact witness management related duties as required/assigned

KNOWLEDGE & SKILLS

• Knowledge of legal procedures and specialized terminology
• Knowledge of relevant fact witness laws and regulations
• Proficient in Microsoft Office software programs (e.g., Word, PowerPoint, Excel, etc.)
• Proficient in office technology (e.g., computers, telephonic equipment, printers, copiers, scanners, etc.)

BACKGROUND

• 2 years of experience in a professional office environment required (legal setting preferred)
• Proficient in word processing, document management, business administration, and data entry
• Excellent written and oral communication skills
• Strong organizational and multitasking skills
• Deadline oriented

EDUCATION

• High school diploma or equivalent required
• Undergraduate degree preferred

LOCATION

• Anchorage, AK 99513

TELEWORK

• May be permitted with approval

CLEARANCE

• U.S. citizenship required since this role supports the U.S. federal government

CLIENT

• Department of Justice (DOJ)

TRAVEL

• Travel may be required

WORK HOURS

• 40 hours per week
• 8 hours per day

EMPLOYMENT CLASSIFICATION

• Employment Classification Eligibility — Nonexempt

RELOCATION

• Not eligible for relocation benefits

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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.

Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.

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