Job Description

Duration: 8 Months Contract

Additional Information

Role will Start Date: February 1. From Feb - April: 25 - 30 hours per week. Then the hours will increase between May – August: 40 hours per week. Assignment End Date: August 29. Will need to be onsite for meetings as required.

Description/Comment:

• The Sponsorship Fulfillment Manager plays a key role in supporting the Sponsorship Sales Team in providing account management, operational support and white glove service to our sponsors and licensee who are the backbone of D23 – The Ultimate Fan Event. This position serves as a critical liaison between client, the sponsor/licensee teams and the show management team—ensuring clear communication, creative problem solving, accurate documentation, and on-time execution of all operational related milestones.
• The ideal candidate is detail-oriented, thrives in a fast-paced environment, and a trade show expert. This role will help ensure the satisfaction and repeated participation of these key stakeholders. This role will directly support the Sponsorship Fulfillment Lead and Sponsorship Sales team, partnering closely with show management, and key event logistic teams.

Responsibilities:

• Assigned to lead up to 25 accounts.
• Responsible for populating and managing the Sponsor Portal with Coordinator support
• Work on Sponsor newsletters and Know before you go document.
• Develops sponsor information sheet with key dates
• Handles reach out to all sponsors related to Media Bag gifts
• Sets up 2-3 Freeman webinars with all sponsor contacts to review the Exhibitor Services kit including a Q and A

Relating to Account Management

• Weekly update call with Sponsorship sales team
• Weekly update call with Sponsorship fulfillment Lead
• Set up initial call with each assigned sponsor to discuss timelines
• Relay booth numbers to Sponsors with an introduction note
• Review Exhibitor Kit with Freeman
• Manage all logistics as it relates to assigned sponsors.
• Collect High Level Experience Plan for Operations review
• Attend booth review (1) and relay feedback to assigned sponsor
• Collect Detailed Experience Plan
• Collect all COI’s and send them to legal for review
• Collect Draft Electrical diagrams and pass along to teams
• Collect Draft Internet diagrams and pass along to teams
• Collect Final Electrical diagrams and pass along to teams
• Collect Final Internet diagrams and pass along to teams
• Work with assigned sponsors on lead retrieval strategy
• Get information for credentials to input into registration tool
• Review any in booth talent, activations or signings and all related logistics (ie crowd control, security)
• Advise and source all items that need to be produced (and paid for by sponsors) relating to assigned account activations
• Provide all related signage copy for all assigned sponsor activations.
• POC to TUDFE event producers for collaboration, information and all physical event activations by assigned sponsors that take place during the event.
• Main “execution” contact for assigned sponsors.
• Event week – key contact for load-in/event days/load-out for assigned sponsors, EAC wrist banding execution, sponsor activation fulfillment.
• Responsible for input into post-event feedback report

Basic Qualifications

• 5-7+ years of experience working in a sponsorship environment or trade show environment.
• Proven experience managing multiple complex stakeholders.
• Understanding of the Trade Show related workflows
• Strong organizational and documentation skills.
• Excellent written and verbal communication skills.
• Ability to represent The Company to our key partners, sponsors, licensees.
• Ability to work cross-functionally and manage multiple priorities in a high-pressure environment.
• Familiarity with client brand standards, processes, and culture preferred.
• Experience working with sponsors or licensees for The Company is a plus.

Required Education

• BA/BS Degree or equivalent experience

About US Tech Solutions:

US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Recruiter Details:

Name: Mayur Jaiswal

Email: MayurJ@ustechsolutionsinc.com

Internal Id: 26-00653

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