Job Description
About the Company
100x is seeking a highly organized and detail-oriented Project Coordinator to join our team. This entry-level position will support 100x Presents Producers across multiple events and projects, helping to ensure smooth planning and execution. This is an excellent opportunity for someone looking to launch a career in event production and operations with a company known for producing best-in-class live experiences.
About the Role
The Project Coordinator will play a crucial role in supporting the Project Management team with various tasks related to event planning and execution.
Responsibilities
- Support the Project Management team with administrative and operational tasks related to event planning and execution
- Assist with the creation, communication, and maintenance of project management timelines, run-of-show documents, budget tracking, and vendor tracking
- Coordinate vendor contracting
- Organize and maintain event files, documents, asana projects and internal system
- Coordinate department needs via advance platforms, assist with development and communication of these platforms
- Assist with staffing plan review, advance, and hiring
- Organize team calls and agendas
- Participate in internal meetings and take notes to track action items and deliverables
- Organize site visit planning, travel, and agenda
- Help with onsite event support, including setup, check-in, and general logistics
- Maintain a strong attention to detail and anticipate team needs
- Provide general administrative support to the Project Management team as needed
Qualifications
- Bachelor’s degree or equivalent experience in event production, hospitality, entertainment, or related field
- Excellent organizational and time management skills
- Clear and professional written and verbal communication
- Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive)
- Ability to manage multiple tasks in a fast-paced, deadline-driven environment
- Willingness to travel and work long hours during event execution
- A positive, proactive attitude and strong desire to learn
- Interest in live events, music, hospitality, and production a plus
Required Skills
- Excellent organizational and time management skills
- Clear and professional written and verbal communication
- Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive)
Preferred Skills
- Interest in live events, music, hospitality, and production a plus
Pay range and compensation package
Exposure to world-class event production across music, hospitality, and experience design.
Equal Opportunity Statement
100x is committed to diversity and inclusivity in the workplace.
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