Job Description

Payroll Specialist

At ESS our motto is, “Every day counts!” We take opportunities every day to grow and better our company as well as our employees.

OVERVIEW: We’re seeking a detail-oriented and customer-focused Payroll Specialist to join our dynamic team. In this role, you’ll be a key player in ensuring accurate and timely payroll processing while delivering exceptional service to our employees. You’ll collaborate closely with Payroll Managers and Operations team members to enhance payroll operations and communication.

Essential Duties & Responsibilities:

• Provide responsive and professional support to employees regarding payroll inquiries and concerns.
• Partner with our PEO and Paychex to process weekly payroll accurately and on time.
• Generate and distribute payroll and financial reports for department leaders on a weekly and monthly basis.
• Assist employees with direct deposit setup and pay card registration.
• Conduct regular audits to ensure compliance with state and federal regulations.
• Support the Payroll Manager with various administrative and payroll-related tasks.
• Participate in overtime during peak periods as needed.

Qualifications:

• Bachelor’s degree required.
• 1–2 years of payroll experience preferred.
• Strong ethical standards and a commitment to confidentiality.
• Proven ability to meet strict deadlines in a fast-paced environment.
• Proficiency in Microsoft Office and payroll systems; advanced Excel skills a plus.
• Excellent communication, research, and time management skills.

ESS Advantages:

• Health insurance (medical, dental, vision)
• 401(k)
• PTO (sick, vacation, holidays)

Work Environment:

Physical demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The employee must occasionally lift and/or move up to 25 pounds.
• While performing the duties of this job, the employee regularly stands, walks, sits, uses hands to finger, handle, or feel, reaches with hands and arms, talk or hear.

Vision requirements - Close vision (clear vision at 20 inches or less) to work on the computer.

Work environment - The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic.)

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons, with or without notice. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

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