Job Description

About Us:

AZAZIE stands as the leading direct-to-consumer (DTC) e-tailer, providing an array of bridal gowns, bridesmaid dresses, evening wear, and accessories. Designed in Los Angeles, AZAZIE disrupts the traditional wedding industry by presenting made-to-order gowns at an affordable price point. The brand is dedicated to promoting body-positive fashion, ensuring that all dresses, available in sizes 0-30, are meticulously cut and sewn to order. Explore our website, where you'll find hundreds of bridal and bridesmaid gowns and dresses, spanning over 80+ enticing color options.

Job Overview:

The Office Assistant is responsible for ensuring the smooth and efficient running of our company’s office and HR department. This role will focus on maintaining a welcoming environment and ensuring that team members have the tools required to perform their work effectively.

Responsibilities and Duties:

• Greet visitors and direct them to the appropriate personnel
• Assist customers with on-site order pickups and returns
• Daily mail correspondence pickup and forwarding
• Receive and distribute incoming office deliveries
• Assist with monthly event planning, including company events, employee birthdays, and summer activities.
• Maintain the office space in clean and orderly manner
• Responsible for tracking delivery and maintaining stock of snacks and supplies for the Milpitas Warehouse.
• Collaborate with the Research and Development team to manage the intake and distribution of dresses and accessories from our Try-On Program.
• Ensure that conference rooms and shared spaces are well-maintained, organized, and ready for use.
• Maintain and submit receipts for purchases on a monthly basis
• Support new employee onboarding and prepare all new hire paperwork
• Archive employee files for offboarding
• Assist with conducting safety walks of the warehouse
• Assist with maintaining the dress displays in the Warehouse Lobby
• Act as the point of contact and coordinate with vendors
• Providing basic computer support to the warehouse team
• Translation support for Warehouse staff and HR
• Act in a confidential capacity handling sensitive information
• Other duties as assigned.

Qualifications:

• An Associate’s degree is preferred and at least 2 years of experience as an administrative assistant or any similar combination of education and experience is preferred.
• Prior HR and Customer Service experience is a plus
• Excellent communication skills – verbal and written
• Prior experience with Mac and Windows products
• Experience with Microsoft Office, Google Apps, ADP preferred
• High attention to detail and demonstrated meticulous organization skills
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations
• Excellent time management skills and ability to multitask and prioritize work
• Fluency in Spanish and English is required.

Benefits:

• 100% Medical, Dental, Vision, Life insurance offered after a 60-day probationary period
• Paid vacation days and sick leave
• Paid Holidays + Floating Holidays
• 401k
• Free snacks and drinks in office
• Employee discount
• Company engagement events

Physical Requirements:

While performing the functions of this job, the employee is regularly required to sit; frequently required to talk or hear; and occasionally required to stand, walk, use hands to finger, handle, or feel, reach with hands and arms, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close, distance and color vision.

Azazie, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Azazie, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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