Job Description

We are seeking an Office Administrator to work in-person from our Nashville office alongside our operations and booking team. This is a full-time position for a highly organized, efficient, and proactive individual who thrives in a fast-paced, detail-driven environment and has a strong interest in the entertainment and live events industry.

This role is ideal for someone who thrives on structure, loves a good checklist, and enjoys being the person behind the scenes who keeps everything running smoothly. If you're the type who color-codes your calendar, anticipates problems before they happen, and finds satisfaction in staying ten steps ahead, this could be a great fit. Must have your own computer and a great attitude.

The ideal candidate is a natural problem-solver with a “What can I do to help?” mindset and the ability to juggle multiple responsibilities with professionalism and efficiency. This is a critical support role that offers exposure to every part of the business — and for the right person, there’s meaningful opportunity to grow.

You’d be great at this job if you:

• Are upbeat, organized, and genuinely enjoy helping others
• Thrive in a fast-paced environment where priorities shift frequently
• Have a sharp eye for detail and take pride in finishing things the right way
• Are tech-savvy and comfortable with learning new platforms quickly
• Communicate clearly and professionally, both verbally and in writing
• Have experience or interest in entertainment, events, hospitality, or live production
• Can manage your time well and keep others on track without micromanaging
• Understand discretion, professionalism, and how to support a team behind the scenes

What you’ll be doing:

• Managing day-to-day office operations and serving as the internal point of contact for communication, scheduling, and logistics
• Processing mail, shipments, payments, and assisting with basic office-related troubleshooting (e.g., printer, scanner, internet, etc.)
• Overseeing vendor relationships and handling service updates or issues as needed
• Maintaining organized internal systems, including file management and process documentation
• Managing the office calendar, scheduling meetings, and sending reminders
• Issuing contracts, deal memos, and invoices for booked regional entertainment (template-based)
• Tracking outstanding paperwork and payments; following up on behalf of agents
• Communicating with clients as needed to coordinate event details or paperwork
• Supporting the team with proposal follow-up processes and ongoing client outreach
• Assisting with marketing initiatives, asset organization, and keeping team materials up to date
• Representing the company at events or artist performances when needed
• Participating in event prep, team-wide organization efforts, and other administrative projects

Desired Skills and Experience:

• Strong written and verbal communication skills
• Excellent time management and the ability to prioritize competing tasks
• Highly organized with strong attention to detail
• Comfortable with basic office tools and platforms (email, calendar, file management, video conferencing, etc.)
• Experience in or exposure to entertainment, live events, or client services is a plus
• A confident, calm problem-solver who can work independently and as part of a team
• A professional, friendly attitude and willingness to take initiative

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