Job Description

Job Summary:

Salary Range (Based on experience): ($100,000 - $150,000)

Must Live in or around the Sacramento, CA area or be willing to relocate to the area.

The Medical Equipment Planner is responsible for successfully developing and delivering the medical equipment component as scoped for healthcare capital projects. This position completes functional responsibilities independently with data accuracy in a manner consistent with documented processes while adhering to design schedules and project expectations for larger, complicated, and/or highly valued clients. Expected to supervise and mentor Equipment Planners, Equipment Coordinators as part of their project teams.

Functional Responsibilities:

• Develop and grow positive client relationships by delivering superior services leading to operational sales opportunities
• Manage financial aspects of the project consistent with corporate financial management methods and corporate training modules
• Proactively lead and manage client expectations, use conflict resolution techniques when applicable, and provide solutions to keep the project moving forward – no roadblocks
• Provide leadership and guidance for planning and support staff for multiple projects, in multiple stages of the process while mentoring and training staff
• Oversee and guide a communication network between project teams including facility managers, program managers, architects, engineers and third-party consultants
• Manage Equipment Planning Activities within Project Schedule and regularly report project status via Dashboard
• Supervise an equipment planning support team and performance of all assigned day-to-day tasks
• Maintain a professional customer interface and client relations while conducting meetings and interviews to verify medical equipment requirements with the project team and end users
• Ensure team presence is available for on-site, off-site, remote and/or virtual design meetings during all phases of the project while leading the medical equipment planning component
• Attend OAC meetings to deliver the status and updates on medical equipment component
• Lead a team in existing equipment inventory, valuation capital studies and/or survey efforts to report age, condition, obsolescence and recommendations for reuse, if required by scope
• Maintain and distribute category responsibilities matrix to the project team
• Develop and maintain medical equipment cost estimates throughout the duration of the project
• Research and provide suggestions for cost reductions when working with challenging budgets set by the owner
• Manage the development of specifications and design submittals such as ASE files, vendor supplied cut sheets and drawings, and installation guides
• Provide consultative expertise for clinical staff to prioritize decisions
• Participate in product evaluations and vendor demonstrations of medical equipment technology
• Compile and present recommendations for current technology and best practices to align project needs with service line expectations
• Coordinate with the REVIT design team to effectively locate, place and finalize equipment models and drawings
• Participate in drawing review (i.e., plumbing, electrical, etc.)
• Solicit vendor required submittals, drawings and specifications for incorporation into project design documents and MEP coordination
• Participate in vendor presentations, vendor site visits and pricing negotiations at the client’s request
• Oversee the development of room by room level plans for each department, using proprietary software or industry shared software
• Ensure the team has evaluated and incorporated client standards, clinical preferences and operational demands into the project during the planning and specification of equipment
• Conduct quality assurance efforts to identify design conflicts associated with medical equipment, and facilitate a resolution
• Lead the project team in resolving action items per the published action item list associated with medical equipment decisions
• Support the team when obtaining client approval and customer sign-off for selected medical equipment
• Lead clean and informed transition of the project into other progression phases
• Final accountability for delivering a successful project to the client with positive outcomes and relationships
• Conduct, analyze, and respond to post project surveys
• Perform closeout activities after project ends

Knowledge, Skills, Training & Travel:  

• 25% Travel expected
• Bachelor’s Degree in related field
• MBA, MPM, PMP, EDAC, LEAN, LEED or other certifications and course completions is a plus
• Approximately 8+ years of medical equipment planning experience or related field
• Basic accounting principles a must
• Must demonstrate strong verbal and written communication with ability to communicate with executive level management, internally & externally
• Must be able to multitask and communicate in high pressure situations
• Demonstrate strong conflict resolution and problem-solving skills
• Knowledge of healthcare industry practices including hospital and clinic procedures and departmental functions
• Knowledge of architectural design processes and documentation
• Ability to read and interpret architectural programming, design, scheduling and specification documentation
• Knowledge of specific state and regulatory review requirements (i.e. OSHPD, AHCA)
• Thorough knowledge of Microsoft Office Suite (i.e., Word, Excel, PowerPoint, and Outlook), Bluebeam Studio. Attainia, 4Tower, and SmartSheet
• Basic knowledge and understanding of Revit design criteria and industry database concepts
• Demonstrate strong leadership awareness, methods and techniques for mentoring and coaching junior level staff

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