General Summary:
The Administrative Staff will be responsible for providing administrative support to the Manufacturing division management team, department team members, and executive leadership as assigned.
Duties and Responsibilities:
1. Maintains the calendar of the department leader(s), ensuring that all appointments and meetings are clearly documented and are up-to-date at all times (times, locations, nature of appointment/ meeting).
2. Tracks the status of, compiles and reports company data including department goals, benchmarks, achievements and other data as needed.
3. Prepares presentation materials for the department or department leader(s) including spreadsheets, reports, presentations, technical papers etc.
4. Develops internal communications relevant to the department, as directed by the department senior leader.
5. Manages small projects including initiation, planning, execution, monitoring, completion, and evaluation.
6. Organizes and coordinates departmental activities and events including placing catering orders, setting up, and cleaning afterward. Adheres to HACI budget or guidelines established by the department leadership regarding: expense budget, type of food for catering etc.
7. Coordinates travel including booking travel tickets and accommodations, researching and securing appropriate travel visas, and processing expense reports as needed for the department management team.
8. Applies his/her knowledge of departmental functions to offer ideas for administrative process improvements, increased project quality, or cost saving /efficiency measures to the team and management.
9. Meets multiple concurrent deadlines and remains task oriented. Continuously reprioritizes daily tasks and projects so as to ensure that the most business critical are completed successfully first and within set deadlines.
10. Handles sensitive or confidential data in a professional manner respecting HACI policies, protocols and requirements for confidentiality and/or discretion.
11. Functions as a professional representative of his/her team and HACI when interfacing with others within and outside of the department.
12. Maintains a high level of responsiveness to team needs by demonstrating excellent attendance and productivity, including arriving on time for scheduled shifts, remaining focused and attentive throughout the entire work shift, and working overtime as instructed by management.
Education, Work Experience, Certification and/or Licensure:
1. Associates' degree in Business Administration or related field strongly preferred.
2. At least 3 years of prior corporate work experience in an Administrative Assistant or Executive Assistant role within an international corporate setting is required. Prior experience in an administrative role serving a diverse, multi-national employee population is highly desired.
3. Prior work experience in the field of Aviation, Engineering or an R&D setting is highly desired.
Knowledge, Skills and Abilities:
1. Excellent oral and written communication skills.
2. Strong organizational skills.
3. Strong attention to detail.
4. Intermediate to Advanced level proficiency in Microsoft Office - Word, Excel, PowerPoint, Lotus Notes is required.
5. Basic SAP and/or TeamCenter proficiency may be required (dependent upon the needs of the department).
6. Ability to work independently or within a team oriented environment.
7. Ability to multitask.
8. Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI.
9. Ability to develop positive, effective, and professional working relationships with the department management and team.
10. Ability to utilize problem solving skills and sound judgment.
11. Ability to conduct oneself in a professional manner at all times.
12. Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties.
Physical Requirements:
1. Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
2. Incumbents may be required to stand, sit, squat, walk, bend, climb ladders, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
3. Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
4. Read, hear, speak, and see with no restrictions, as required by job duties.
5. Comprehend and adhere to management directions and/or safety instructions with no restrictions.
6. Effectively communicate in Business English language.
7. Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
8. Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50Ibs or more during the work shift, with the use of Company provided "reach assistance technology" or "movement assist technology" (fork-lifts, pallet jacks, pulleys, dolly's, robotics reach equipment, people movers etc.), as required by job duties.
The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified. Duties, responsibilities, and activities may change at any time with or without notice. This document does not constitute a contract between the incumbent and Honda Aircraft Company. (FLSA: ) 01/07/13
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