Job Description

Executive Assistant to President – Foundation

A prestigious foundation is looking for an Executive Assistant to support their President. This is a wonderful opportunity for a sharp, hard-working, and organized candidate who can act as a true right hand for the executive and their team.

Compensation commensurate with experience $120-150k range (including base/bonus) + fully paid benefits, unlimited PTO, 401k match

The office is in Midtown West, NYC and the organization operates on a hybrid schedule, in office 4 days/week – one day work from home.

Hours : 9a-6p – flexible as needed during busy times and 24/7 mentality

Flexible to work onsite at events in the evenings a few times/year

Key Responsibilities:

• Manage the President's calendar in addition to attention to the team’s calendar, scheduling appointments and meetings, and coordinating travel arrangements.
• Liaise with the Board, grantees, partners and other stakeholders to ensure smooth communication and collaboration. Manage and track correspondence.
• Coordinate and manage logistics for Foundation events, including venue, catering, and guest list management.
• Support the team in project management, including tracking progress and ensuring timely completion of tasks.
• Manage expenses and liaise with the Finance team to ensure timely tracking of expenses.
• Liaise with IT support, when needed, to help troubleshoot.
• Provide general support to the Foundation team as needed.
• Personal assistant tasks including contract management, medical payments, insurance coordination, trip planning, and expense payment.

Requirements:

• Bachelor's degree required.
• 3+ years of experience supporting a senior executive.
• Requires a high degree of foresight and attention to detail – able to juggle a constantly evolving schedule, flag conflicts before they arise, and ensure the executive’s time is used effectively.
• Strong communication skills, both written and verbal.
• Ability to work independently and take initiative in addition to working well with a team.
• Ability to multitask and prioritize tasks effectively.Resourceful, able to find a way to make things happen.
• Tech savvy with an eye toward continuously improving processes and efficiency. Highly proficient in Office 365 and other relevant software. Familiarity with database management is a plus.
• Familiarity with event management and planning.
• Discretion and professionalism when handling confidential information.
• Experience managing domestic and international travel.
• Experience in family offices, non-profits, and foundations is a plus.

Please submit your resume to apply!

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