Job Description

MEI Group USA has been reshaping the way people live and work for more than 40 years. Founded in 1992 our privately-owned firm has grown from a single automotive dealership to a nationally recognized enterprise with a global footprint. We operate in diverse sectors including automotive dealerships, automotive finance, fintech, technology, insurance, and real estate.

Headquartered in Arlington, Texas, with offices across the US, our influence spans the nation, marked by a commitment to innovation, performance, and consistently exceeding expectations. Our success comes from delivering superior products and services, earning the trust of thousands of customers. We invite you to explore MEI’s transformative impact, where our focus on people, customers, and community building is forging a future that defies limitations.

The Executive Assistant will serve as a key operational and administrative partner to the CEO and executive leadership team. This role is responsible for ensuring smooth execution of high-priority tasks, optimizing day-to-day operations, and supporting effective communication and decision-making across the organization. The ideal candidate brings a balance of organizational excellence, initiative ownership, and cross-functional coordination.

Responsibilities:

• Provide high-level administrative support to the CEO, including executive calendar management, travel planning, and scheduling across internal and external stakeholders
• Support the CEO with day-to-day operations, communications, and follow-through
• Lead and manage special projects or strategic initiatives from planning to execution
• Drive alignment across departments to support the implementation of company goals
• Prepare reports, presentations, and executive summaries for internal and external stakeholders
• Facilitate leadership meetings, including agenda preparation, note-taking, and tracking of action items
• Identify and implement process improvements that enhance organizational effectiveness
• Monitor progress on priority initiatives and provide regular updates to the leadership team
• Act as a liaison between the CEO and internal/external stakeholders
• Maintain confidentiality on sensitive matters and support the CEO in legal, compliance, and personnel-related topics

Qualifications:

• 10+ years of experience supporting senior executives, managing complex calendars, and handling executive-level operations
• Bachelor’s degree required; additional certifications (e.g., MBA, PMP) are a plus
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Experience supporting cross-functional teams and executive-level communications
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and integrity
• Strong problem-solving abilities and attention to detail
• Proficiency with Microsoft Office Suite, including strong skills in Excel, and experience with project management tools (e.g., Jira, Smartsheet, Asana)
• Comfortable working in a fast-paced, dynamic environment
• Ability to build strong relationships across all levels of the organization

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