Executive Assistant to the CEO
Hours: Full-time (40 hrs/week)
Job Location: Nashville, TN
Salary: $80k-100k (negotiable based on experience)
About the Executive Assistant Role
Client is seeking a bright, energetic, highly organized and resourceful Executive Assistant to partner directly with our CEO and help drive the company forward. The Executive Assistant will play a critical role in maximizing the CEO’s productivity, ensuring priorities are executed, and supporting both internal and external communications. This person will participate in high-level calls and meetings, capture and track key takeaways, manage the CEO’s calendar and inbox, prepare presentations, and coordinate follow-ups with investors, stakeholders, and team members. The ideal candidate is detail-obsessed, proactive, and a clear communicator who thrives in a dynamic startup environment with the ability to “manage up.”
Essential Roles & Responsibilities
-Act as a strategic partner to the CEO, managing priorities and anticipating needs.
-Attend calls and meetings to take meticulous notes, track action items, and ensure timely follow-ups.
-Manage the CEO’s calendar and inbox with precision and discretion.
-Draft, edit, and send professional correspondence on behalf of the CEO.
-Prepare presentations, reports, and other outbound communications for investors, stakeholders, and partners.
-Coordinate with internal teams to ensure alignment and timely execution of deliverables.
-Manage all types of daily correspondence to ensure professional, accurate, and timely responses with utmost care for confidential information.
-Research, edit and prepare documents for review and presentation.
-Translate complex information into clear, professional, and concise written communications.
-Use graphic tools to design visually engaging documents that align with company branding.
-Summarize and distill large volumes of data into simple, visual formats.
-Gather, interpret, and synthesize information from various sources to create cohesive storylines.
- Graphically proficient and concise
-Respond to requests for materials regarding the CEO and the organization.
- Protect the CEO’s time by filtering requests, triaging communications, and maintaining strong organization systems.
-Assist with ad-hoc projects as necessary to support the broader organization.
-Handle confidential information with the highest level of integrity.
-Manage personal scheduling, travel, and logistics for the CEO.
-Coordinate reservations, events, and household/vendor communications as needed.
-Ensure smooth balance of personal and professional obligations.
Qualifications
-2+ years of experience as an Executive Assistant, Chief of Staff, or similar role supporting senior leadership (startup or high-growth company experience strongly preferred).
-A Bachelor’s Degree in Communication or Journalism (preferred)
-Exceptional verbal and written communication skills; able to represent the CEO with professionalism and clarity.
-Highly organized, detail-oriented, and process-driven.
-Willingness to manage a broad range of tasks, work well under pressure while maintaining a big-picture mentality
-Confidence working within a shifting, fast-paced environment with strong decision-making capability.
-Strong problem-solving skills with the ability to anticipate needs and act proactively.
-Advanced proficiency with tools such as Google Workspace, Microsoft Office, and productivity/project management software (e.g., Slack, Asana, Notion).
-Ability to thrive in a fast-paced, ambiguous environment while balancing multiple priorities.
-High level of discretion, judgment, and professionalism
-Accessibility outside traditional business hours, while maintaining a good work/life balance
-Ability for overnight travel 5-20%.
Why Join Us
-Opportunity to work closely with the CEO of a rapidly growing startup.
-Exposure to strategic decision-making, investor relations, and company growth.
-Dynamic, entrepreneurial culture with room to grow and make an impact.
-Competitive compensation and benefits package.
Company Perks:
Flexible Schedules
Paid-Training
Referral Incentive Program
Health and Wellbeing Discounts
Company Paid Leadership and Business Development Training
Growth Opportunities
Full-Time Benefits
Paid Time Away
Holiday Pay
Medical / Vision / Dental / Life Insurance
401k Retirement Savings Plans
Cell phone reimbursement
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