Job Description

A leading Creative Agency seeks a Studio Manager & Executive Assistant to manage agency operations and provide administrative support to C-level executives. The ideal candidate must have exceptional organizational skills and thrive in a fast-paced, deadline-driven environment. This role requires meticulous attention to detail and the ability to juggle multiple responsibilities while reporting directly to the CEO and CCO.

MUST be available to work in-office 3 days per week in NYC.

Administrative Responsibilities

• Heavy calendar management for C-suite executives
• Coordinate meeting schedules with Studio Coordinator for office/client meetings
• Arrange domestic and international travel
• Handle time and expense reporting
• Maintain and organize contacts, agendas, files, and various lists
• Draft, edit, and format correspondence and memos

Studio Operations

• Coordinate logistics: scheduling deliveries and pickups across the team
• Manage server organization and Google Drives, ensuring proper file structure
• Book travel and accommodation for staff
• Plan internal events, client meetings, parties, and special occasions
• Process orders for team members and coordinate with IT on equipment needs
• Support company marketing efforts, including social media and website updates
• Assist Design Team with creative concepts for marketing initiatives

Required Skills

• Knowledge of digital/advertising/marketing industry
• Impeccable calendar and phone management abilities
• Solution-oriented mindset in fast-paced environments
• Strong follow-through on tasks until completion
• Ability to handle sensitive and confidential information
• Extreme attention to detail with excellent multitasking abilities
• Meeting coordination and event planning experience
• Articulate, professional communication skills
• Self-starter mentality with resourcefulness and flexibility
• Positive attitude and hands-on approach

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