Job Description
A leading Creative Agency seeks a Studio Manager & Executive Assistant to manage agency operations and provide administrative support to C-level executives. The ideal candidate must have exceptional organizational skills and thrive in a fast-paced, deadline-driven environment. This role requires meticulous attention to detail and the ability to juggle multiple responsibilities while reporting directly to the CEO and CCO.
MUST be available to work in-office 3 days per week in NYC.
Administrative Responsibilities
- Heavy calendar management for C-suite executives
- Coordinate meeting schedules with Studio Coordinator for office/client meetings
- Arrange domestic and international travel
- Handle time and expense reporting
- Maintain and organize contacts, agendas, files, and various lists
- Draft, edit, and format correspondence and memos
Studio Operations
- Coordinate logistics: scheduling deliveries and pickups across the team
- Manage server organization and Google Drives, ensuring proper file structure
- Book travel and accommodation for staff
- Plan internal events, client meetings, parties, and special occasions
- Process orders for team members and coordinate with IT on equipment needs
- Support company marketing efforts, including social media and website updates
- Assist Design Team with creative concepts for marketing initiatives
Required Skills
- Knowledge of digital/advertising/marketing industry
- Impeccable calendar and phone management abilities
- Solution-oriented mindset in fast-paced environments
- Strong follow-through on tasks until completion
- Ability to handle sensitive and confidential information
- Extreme attention to detail with excellent multitasking abilities
- Meeting coordination and event planning experience
- Articulate, professional communication skills
- Self-starter mentality with resourcefulness and flexibility
- Positive attitude and hands-on approach
Job Tags
Work at office, 3 days per week,