Job Description
Administrative Assistant to Property Manager
Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships.
The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members.
This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position.
Responsibilities include, but are not limited to:
- Perform general administrative tasks, coordinating meetings and light domestic travel.
- Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi)
- Review AR reports and post charges as assigned
- Assist Property Managers with maintenance and repair proposals
- Prepare effective emails and letters to vendors and tenants
- Provide additional daily support to Property Managers as needed
- Other administrative and light accounting duties as assigned
Required skills and qualifications
- Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems
- Experience with Yardi Systems, Slack, Zoom, and Asana
- Familiarity with data entry
- Ability to maintain confidentiality of company information
- Excellent written and verbal communication skills
- Strong time-management and multitasking abilities
- Attention to detail and a self-starter
- Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs
Workplace & Compensation
- Office hours 8:30am – 5pm
- Works in a large cubicle workstation
- On-site position (office is located in Morgan Hill)
- Full benefit package (including 401K and matching)
- Regularly scheduled Employee Appreciation events
- Based on experience -$28-$33/hour plus benefits
Job Tags
Work at office, Remote work,