Job Description

Position Overview

The Administrative Support role is responsible for providing day-to-day office, operational, and project support across departments. This position ensures smooth communication, accurate documentation, and efficient coordination between engineering, production, HR, and management. The ideal candidate thrives in a manufacturing/technical environment, balancing clerical expertise with strong organizational and people skills.

Key Responsibilities

General Administration

• Handle correspondence (email, mail, phone calls) in a professional and timely manner.
• Maintain organized filing systems (digital and physical) for contracts, records, and compliance documents.

Operations & Production Support

• Assist with inventory tracking, purchase orders, and vendor communications.
• Coordinate shipping and receiving paperwork for materials and finished parts.
• Prepare, edit, and distribute production reports, meeting notes, and work instructions.
• Monitor supply levels and place orders for office and facility needs.

Project Coordination

• Support cross-functional teams with documentation, scheduling, and status tracking.
• Compile and format data for internal reporting (production hours, safety metrics, quality checks).
• Assist in coordinating audits, certifications, and compliance documentation (ISO, ITAR, AS9100).

Qualifications

• Education: Associate’s degree in Business Administration, Office Management, or related field preferred (or equivalent experience).
• Experience: 2+ years of administrative support, ideally in manufacturing, engineering, aerospace, or related technical industry.

Other Skills:

• Strong attention to detail, organizational skills, and time management.
• Excellent written and verbal communication.
• Ability to work independently and collaboratively in a fast-paced, evolving environment.

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