Job Description

Administrative Assistant

Infomagnus is a fast-growing, well-established technology consulting firm based in Huntington Beach, California. With a team of over 120 experienced technologists, strategists, architects, developers, and project leaders, we’re dedicated to delivering innovative technology solutions that help organizations operate more efficiently and effectively. We believe in using technology to improve lives—and we’re looking for passionate individuals to join us on that mission.

Key Responsibilities

• Attend all meetings with one of the company owners; actively listen and take clear, accurate meeting notes.
• Distribute meeting minutes in a timely manner; follow up on action items.
• Maintain excellent organization of calendars and meeting schedules.
• Prepare materials in advance for meetings (agendas, reports, presentation decks, etc.).
• Manage day-to-day administrative tasks: filing, document management, email correspondence, travel arrangements, etc.
• Anticipate needs of the owner; proactively manage small details so the owner can focus on higher-level decision making.

Required Skills & Qualifications

• 1-2 years of prior administrative or assistant experience (similar duties).
• Strong written and verbal communication skills.
• Exceptional organizational skills, attention to detail.
• Comfortable in meetings, with good listening, summarizing, and follow-through.
• Proficiency with common office software: Microsoft Office (Word, Excel, PowerPoint), experience with calendar tools, video conferencing tools.
• Ability to manage multiple tasks, prioritize, and work under changing demands.
• Professional demeanor; comfortable interacting with executives, clients and internal teams.

What We Offer

• A collaborative work environment.
• 100% company-paid benefits (Medical, Dental, Vision and Life insurance)

Infomagnus is proud to be an Equal Opportunity Employer.

We celebrate diversity

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