Job Description
Executive Administrative Assistant
📍 Redwood City, CA (Onsite: Mon–Thu, ideally Fri as well)
🕒 Full-time | $25–$30/hr
We're hiring a highly organized and dependable Executive Administrative Assistant to support multiple senior executives at a fast-paced and mission-driven company based in Redwood City. This is a dynamic, onsite role focused on calendar management, scheduling, and office operations .
🔹 What You’ll Do
Executive Support
- Manage complex calendars and scheduling across multiple time zones for 3–4 senior executives (CEO, CLO, and others as needed).
- Coordinate internal and external meetings, including room bookings, agendas, and logistics.
- Handle travel coordination and serve as the go-to contact for all scheduling needs.
Office Administration
- Keep the office running smoothly and fully stocked (including kitchen supplies, equipment, etc.).
- Organize catering and lunch orders for meetings and team events.
- Manage vendor relationships (facilities, repairs, deliveries, etc.).
- Troubleshoot and resolve office issues proactively.
🔹 About You
- 2+ years in an administrative or office management role (startups or fast-paced environments a plus).
- Exceptionally organized, responsive, and detail-oriented.
- Confident managing multiple priorities with minimal oversight.
- Professional and clear communicator.
- Comfortable using tools like Google Workspace, Zoom, Slack, and modern calendar systems.
- Reliable, resourceful, and positive — you love keeping things (and people) on track.
Job Tags
Full time, Work at office,