Accounts Payable Associate Job at The Newcastle Search Group, LLC, Skokie, IL

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  • The Newcastle Search Group, LLC
  • Skokie, IL

Job Description

The Newcastle Search Group has been retained by an established, industry-leading organization in Skokie (60076) to support the hiring of an Accounts Payable Associate. This position is 100% on-site, Monday through Friday. Candidates seeking remote or hybrid work arrangements will not be considered.

Job Responsibilities

  • Perform 3-way matching between vendor invoices, receiving documentation, and purchase orders.
  • Prepare, post, verify, and record vendor payments and related A/P transactions.
  • Ensure accurate application of wire and ACH payments to vendor accounts in the ERP system.
  • Maintain and update vendor records, including name/address changes and profile updates.
  • Set up new vendors in the ERP system, ensuring complete and accurate W-9 documentation.
  • Communicate professionally with internal and external stakeholders.
  • Assist internal and external auditors by providing documentation as requested.
  • Aggregate and verify claim documentation in accordance with company policies.
  • Reconcile A/P accounts for multiple divisions on a monthly basis.
  • Prepare monthly accounts payable reports and support month-end close processes.

Job Requirements

  • Associate’s degree or a minimum of 3 years of relevant accounting experience.
  • Advanced proficiency in Microsoft Office and familiarity with accounting or ERP systems.
  • Strong verbal and written communication skills across email, phone, and in-person interactions.
  • Highly organized and detail-oriented; able to multitask effectively in a fast-paced environment.
  • Proven ability to meet deadlines while maintaining accuracy and efficiency.
  • Ability to comprehend, analyze, and interpret complex business documents.

Job Tags

Work at office, Remote work, Monday to Friday,

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